Fleet and Driver Management
See every vehicle and driver in one place: status, utilization, maintenance, documents and who is assigned to what.
These images are illustrations of the concept, not screenshots of the actual product.
Overview
Fleet and Driver Management is the supply side of dispatch in MoveTheWheels. Orders and shipments describe what needs to move; this concept describes what is available to move it. The design brings vehicles and the people who drive them into a single area of the workspace, so a fleet manager or dispatcher can answer the everyday questions quickly: how many vehicles are rolling, which ones are off the road for maintenance, which drivers are free, and who is assigned to which truck.
The illustrated experience starts with a fleet overview. Summary tiles count total, active and in-maintenance vehicles alongside available drivers, and a utilization bar shows how much of the fleet is currently working. Below, each vehicle appears as a card with its identifier, body type, a status chip, a fuel-level bar, its odometer reading and the avatar of the assigned driver. A maintenance alerts rail on the right lists the vehicles that need attention, each one a click away from its full record.
Opening a vehicle leads to a detail page that the design organizes into panels: vehicle specifications such as type, load capacity, license plate and ownership; the assigned driver with contact details; telemetry showing a fuel gauge, total mileage and current location; a maintenance history split into past and upcoming service events; and a documents panel for registration and insurance files that links to the shared Files area. From the header, the vehicle can be edited or assigned straight to a delivery.
The drivers roster completes the picture. Workforce tiles show how many drivers are on duty, on break or off duty and the average rating, while a filterable table lists each driver with employee ID, live status, license class, phone, rating and assigned vehicle. Together these screens are designed to feed route planning, dispatch and the driver mobile app with an accurate, current view of capacity.
The recorded-expiry illustration pairs a UTC driver expiry form and Clear action with a complete mobile warning. A separate delivery-assignment illustration keeps a maintenance-marked vehicle visible, explains the hold and offers an available alternative. Its mobile example retains a saved assignment while movement is blocked, with actions to choose another vehicle or refresh the record. These fictional, complementary states distinguish a recorded fact, an assignment acknowledgement and a movement decision; they do not show an automatic sequence or establish legal driving eligibility.
What this concept shows
- Fleet summary tiles for total, active and in-maintenance vehicles plus available drivers
- A fleet-wide utilization bar showing how much capacity is in use
- Vehicle cards with status chip, fuel level, odometer and assigned driver avatar
- A maintenance alerts rail that surfaces vehicles needing service
- Vehicle records with specifications, telemetry, maintenance history and linked registration and insurance documents
- A held-vehicle assignment picker and a mobile notice that retains a saved assignment when movement is blocked
- A drivers roster with on-duty, on-break and off-duty counts, average rating, and filters by status and license class
- An explicitly labeled UTC expiry input and a fully wrapped missing-expiry warning on mobile
How it works
- Open the fleet overview to check vehicle counts, utilization and available drivers at a glance.
- Scan the vehicle cards and the maintenance alerts rail to spot trucks that are off the road or low on fuel.
- Open a vehicle to review its specifications, telemetry, maintenance history and documents.
- Assign the vehicle to a delivery, or edit its record, from the detail page header.
- Switch to the drivers roster, filter by status or license class, and confirm who is on duty and which vehicle each driver holds.
- Review a missing-expiry warning, open the driver record and record or clear the UTC expiry value.
- If a selected vehicle is marked for maintenance, choose an available alternative; retain an acknowledged assignment if a later movement update is blocked.
Who it's for
- Fleet managers
- Dispatchers
- Transport and operations managers
- Carriers and fleet operators
Illustrations
4 illustrations of this concept. Select one to view it full size.
Fleet Overview
This illustration shows the Fleet Management page, reached from the Fleet item in the left navigation. The header offers a Vehicles and Drivers toggle and an Add Vehicle button. Four summary tiles count total vehicles, active vehicles, vehicles in maintenance (marked with a warning icon) and available drivers, and a full-width bar shows overall fleet utilization as a percentage. Below sits a grid of vehicle cards, each with a vehicle illustration, an identifier, the body type (refrigerated trucks in the sample data), a status chip reading Active or Maintenance, a fuel-level bar, an odometer reading in kilometers and the assigned driver's avatar. Low fuel is shown by a short, warm-colored bar. A Maintenance alerts panel on the right lists vehicles that need service, each row opening that vehicle's record. The design demonstrates how a fleet manager can read the state of the whole fleet without opening a single record.
Drivers Roster
This illustration shows the Drivers page under Fleet, headed by a total driver count and an Add Driver button. A Workforce at a glance row uses color-coded tiles for drivers on duty, on break and off duty, plus the average driver rating shown with a star. Beneath, two dropdown filters narrow the list by status and by license class. The table lists each driver with an avatar and name, employee ID, a status chip (every sample row reads On delivery), license class, phone number, star rating and the identifier of the assigned vehicle, with an overflow menu at the end of each row and pagination at the bottom. The names and numbers are invented sample data. The design demonstrates how a dispatcher can see who is working, what they are qualified to drive and which truck they hold before making an assignment.
Recorded Driver Expiry and Mobile Warning
This concept pairs a desktop driver edit form with a narrow mobile fleet view. The form shows fictional first and last names and a full-width License expiry (UTC) field containing an example date, time and milliseconds. A calendar icon and Clear action sit beside the value; helper text explains that blank means expiry is not recorded. Cancel and Save changes finish the form. The mobile view includes a fleet search field, sample vehicle rows and a Needs attention badge. Its warning card wraps the complete missing-expiry message over several lines and provides an arrow toward the driver record. These are complementary illustrative states, not evidence that saving has occurred or that a driver has legal driving eligibility.
Recorded Vehicle Hold and Retained Assignment
This illustration pairs two separate fictional delivery-job states. On the desktop, Orders is selected and an Assign fleet card shows a vehicle marked Maintenance beside a named sample driver. An amber message asks the dispatcher to choose another vehicle. The open picker keeps the held vehicle visible but unavailable and offers an Available alternative; Assign fleet stays disabled for the current selection. The mobile example shows a different order with an Assignment saved, Movement blocked notice. Its vehicle is marked Maintenance, the driver remains visible and an Assignment retained label confirms what the example preserves. Choose another vehicle and Refresh assignment are separate actions. The examples illustrate recorded availability and a retained acknowledgement, not an automatic before-and-after sequence.
Topics
- fleet management software
- vehicle utilization dashboard
- driver roster
- fleet maintenance alerts
- vehicle telemetry
- driver assignment
- truck fleet tracking
- fleet documents registration insurance
- logistics fleet overview
- recorded driver license expiry
- recorded vehicle maintenance hold
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Part of industry solutions
This concept appears in cross-product solutions on burdenoff.com — see how it works alongside other Burdenoff products to solve a problem in that industry.
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Construction & Engineering
Keeps the contractor's own trucks and drivers in view, so a machine transfer gets a lowboy and an available driver instead of a round of phone calls.
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Transportation & Mobility
Holds the vehicle and driver registers dispatch works from: status, utilization and who is assigned to each bus.
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